Exhibit Information & Application

EXHIBIT INFORMATION & APPLICATION

EXHIBIT SCHEDULE

Sunday, March 226PM-8PM

(Welcome reception in the Exhibit Hall)

Monday, March 2310AM-8PM

(AM/PM breaks & evening networking reception in the Exhibit Hall)

Tuesday, March 2410AM-8PM

(AM/PM breaks & evening networking reception in the Exhibit Hall)

INSTALLATION OF EXHIBITS

Saturday, March 212PM-6PM*

(20' x 20' booths only)

Sunday, March 228AM-4PM

(Booth must be complete by 4 PM for inspection before the evening reception)

DISMANTLING OF EXHIBITS

Tuesday, March 248PM-11PM

Wednesday, March 258AM-NOON


*These times are subject to change.

SELECTING YOUR PREFERRED BOOTH SPACE

  • The booth selection process will be on a first-come, first-served basis. The Exhibit Hall will be located in the carpeted Atlantic Ballroom at the Walt Disney World Dolphin Resort. Complete rules and show services will be available in the exhibitor kit.
  • Freeman will be the general contractor for the trade show.

HOW WE DRIVE ATTENDANCE TO THE Exhibit Hall

Dedicated exhibit hours provide you with direct access to our attendees during our complimentary morning and afternoon breaks and evening receptions without any conflicting educational programming.

Product theater presentations, new in 2020, highlight products and offerings from early stage companies along with more established biotech, pharma, and DME companies on the Exhibit Hall floor.

Poster presentations are integrated into the evening receptions on the Exhibit Hall floor.

Technology Row highlights those innovative organizations offering cutting-edge technology solutions serving those with NMDs.

The Patient Advocacy Pavilion fosters opportunities for advocates and industry partners to collaborate in meaningful ways to benefit the NMD community and help support our NMD partners.

EXHIBITOR BENEFITS

2 complimentary

Exhibit Hall passes per 10’ x 10’ exhibit booth space

Complimentary listing & logo placement

in conference mobile app

Dedicated breaks & receptions

in the Exhibit Hall daily

Floor Plan*

*Elements of the floor plan are subject to change.

RESERVATION & PAYMENT INFORMATION

Booth Fees
20’ x 20’ Booth (based on availability) $33 per square foot
Corner 10’ x 10’ Booth (up to 10’ x 30’) $28 per square foot
10’ x 10’ Booth $26 per square foot

The price of the booth includes the following:

  • Company listing published online and in mobile app
  • 2 Exhibit Hall badges per 100 square feet of booth space*
  • Access to sponsorship and promotional opportunities
  • 2-line identification sign showing company name and booth number (10’ x 10’ − 10’ x 30’ only)

*Note: Does not provide access to conference sessions/programming.

Booth Reservations
To reserve your booth please click here. Booth reservations are payable by credit card and payment is due at the time of selection.

CANCELLATION OF SPACE

Notification of an exhibitor’s decision to cancel their space must be sent via email to Nicole Camacho at MDA at ncamacho@mdausa.org.

Any company that does not notify MDA of its cancellation by Dec. 31, 2019, or does not occupy its space on-site, will forfeit 100% of its exhibit fee.

  • 50% of booth fees will be retained by MDA if cancelled before Nov. 1, 2019
  • No refunds after Dec. 31, 2019

Exhibit Hall OPPORTUNITIES FOR PATIENT ADVOCACY & NONPROFIT ORGANIZATIONS

MDA views the annual professional conference as a convening event for nonprofit and patient advocacy organizations in the NMD space. Thus, tabletop exhibit booth space will be made available at no cost to the patient advocacy/nonprofit entities that apply to be exhibitors. Space will be made available on a first-come, first-served basis and will be open until all such space has been assigned. All materials to be shared or provided at such exhibition booths must be educational and must follow the guidelines for any other exhibitor in the hall (no fundraising, direct sales, etc). Because MDA is committed to ensuring that all resources of the patient advocacy groups are deployed in their respective missions of helping those we serve, we do not accept financial support or sponsorship for the conference from other nonprofit patient advocacy groups.

Fundraising by any other organization other than MDA is prohibited.

Affixing the MDA name or logo to, incorporating them in, or otherwise making them a part of any exhibitor-distributed materials without advanced approval is strictly prohibited.

If you would like to be considered for the Patient Advocacy Pavilion, please contact Nicole Camacho at ncamacho@mdausa.org.