Location & Venue

Location & Venue

WHEN

Conference

March 22-25, 2020

WHERE

Walt Disney World Dolphin Resort

1500 Epcot Resorts Blvd.
Lake Buena Vista, FL 32830

IMPORTANT DATES TO REMEMBER*

Booth applications must be submitted by Jan. 24, 2020, via the online portal.

Housing information and registration information will be available in Sept. 2019.

Online Exhibit Service Kit will be available in Dec. 2019.

GENERAL SESSION LOCATION(S)

Pacific AB

EXHIBIT HALL LOCATION

Atlantic Ballroom

HOTEL ACCOMMODATIONS

MDA is offering special hotel rates for 2020 conference attendees, speakers, and partners. Rooms are assigned on a first-come, first- served basis. There is no guarantee that a room in the discounted block will be available, so we recommend booking as early as possible.

Walt Disney World Dolphin Resort Hotel Rates

Single occupancy$259/night

Extra person$25/night


All room rates are quoted exclusive of applicable state and local taxes, which are currently 12.5%.

Children younger than 18 years may stay for free in their parent’s room using existing bedding.

ON-SITE REGISTRATION/INFORMATION HOURS**
(ALL ATTENDEES)


Sunday, March 2210AM-8PM


Monday, March 236:30AM-8PM


Tuesday, March 246:30AM-8PM


Wednesday, March 256:30AM-NOON

*All dates are subject to change.

**Dates and times are subject to change.

EXHIBITOR/SPONSOR MEETINGS & EVENTS (BLACKOUT DATES)

Any promotion of products, services, and meetings that directly compete with those offered by MDA during the conference is strictly prohibited.

No sponsor, exhibitor, or attendee may sponsor an event that directly competes with the MDA conference agenda. This includes Industry Forum breakfasts and lunches, the keynote address, general sessions, and evening receptions.

Any participant interested in hosting an ancillary event outside of the blackout dates must complete an ancillary event application. Failure to comply with the policy will result in loss of privileges to host ancillary events.

Approved ancillary events include advisory board meetings, roundtables (moderated discussion on a pre-determined topic), and social/networking events. Ancillary events may not be a promotional event of any kind for any organization or corporation. Events are by invitation only.

Ancillary event fees are $3,000 per event for up to 3 hours, if held within the Walt Disney World Dolphin Resort.

Ancillary events will be allowed during the following days and times:

Saturday, March 21
8 AM until 1 PM or after 6 PM

Sunday, March 22
Before 1 PM and after 8 PM

Monday, March 23
Before 7 AM and after 8 PM

Tuesday, March 24
Before 7 AM and after 8 PM

Wednesday, March 25
Before 7 AM or after 12:30 PM

Please contact Pam Bittner at pbittner@mdausa.org with questions regarding ancillary events.